Work Rates

Work rates define the hourly costs for every team member. With this feature, users can plan and track how much each contract will cost and calculate margins using the reports. For every worklog entered, the system knows how much that hour costs in a dynamic way, depending on the date and time it is entered. It is possible to set different values for different situations:


  • Normal Hours: This rate will respect the time range defined in the Working Days screen. For example, if you define your team works 8h per day, the system will consider this rate for every worklog entered within the daily 8 hours to calculate hourly costs.
  • Extra Time Rate: Whenever a team member logs more time than what was specified on the Working Days screen, the system will consider this rate to calculate hourly costs.
  • Weekends Rate: When the team needs to work on a weekend, the system will use this rate to calculate hourly costs. 
  • Holidays Rate: If the team needs to work on a holiday, the system will use this rate to calculate hourly costs. Holidays can be set on the Holidays screen. 


These dynamic work rates are especially useful for teams that work in alternative workloads (i.e.: support or maintenance teams) or when the local regulations establish different rates when people work outside regular hours. This feature helps simplify the cost calculation by doing it automatically.


Adding Dynamic Work Rates

From the Resource Management screen, find the person you want to add rates for, then click on the $ icon from the "Work Rates" column:


The system will show the current rates defined for that person (if exist). Click on the "New Work Rates" button to add new work rates:



Inform the effective date and related rates according to your needs. You can also edit or delete previous work rates from the list using the icons from the "Actions" column:



Click "Save" and then the new record will be added to the list:



The system uses the effective dates and compares them with the entered worklogs to calculate the costs. You can add only one rate set per effective date. The LAST effective date will be the one used to calculate the costs on the date the worklog is entered. 

EXAMPLE:

  • You have one record where the effective date is Jun 1st and the hourly rate is $100. You also have another record where the effective date is Jun 15th and the hourly rate is $125
  • If you enter a worklog on Jun 10th, the system will calculate $100 for that hour. If you enter a worklog on Jun 20th, the system will calculate $125 for that hour. 
  • If you take the Margins per Hour Report on Jun 14th, the system will show hourly costs considering $100. If you take the report on Jun 20th, the system will show hourly costs considering $125. 

IMPORTANT Pay attention when deleting past records from the list. It may affect the costs show on the reports and the expected gross profit and gross margin.



See also